Time recording
The time recording for work and absences includes all functions that are necessary for the legal recording of working time. The different needs of small and large companies are taken into account as required when setting up the system.
What is time tracking?
Time tracking refers to the systematic recording of employees' working hours. This includes start and end times, breaks, overtime, and absences such as vacation or sick leave.
With digital time tracking, this data is recorded centrally and analyzed automatically by the system.
Benefits of Time Tracking
Time tracking offers companies numerous benefits:
- Greater transparency regarding working hours
- Easy management of absences and overtime
- Improved resource planning
- A basis for accurate payroll processing
- Compliance with legal requirements
Implementing Time Tracking in Your Company
Time tracking is used in companies in a variety of situations—depending on the industry and work model.
Employees record their working hours directly in the system, either on a computer, via a tablet, on the go using a smartphone, or via a terminal. This includes recording the start and end of the workday, breaks, and absences such as vacation or sick leave.
Time tracking is typically performed daily within the company and serves as the basis for analysis, planning, and payroll processing.
Depending on requirements, working hours can also be assigned to projects, orders, or activities. This provides a transparent overview of services rendered and resources utilized.
For which companies is time tracking suitable?
Time tracking is suitable for businesses of all sizes and in all industries.
Typical areas of application include:
- Service companies for tracking work and
project hours
- Trades businesses for mobile time tracking on construction sites - Industrial companies for analyzing work hours and
processes
- Organizations and government agencies for transparent
work time models
Thanks to its flexible customization, the time tracking system can be adapted to different requirements and work models.
Time Tracking with ClickTime
ClickTime bietet Ihnen eine moderne und flexible Arbeitszeiterfassung Software, die sich an Ihre Prozesse anpasst.
Mitarbeitende erfassen ihre Zeiten einfach und schnell – unabhängig davon, ob im Büro, unterwegs oder im Homeoffice. Alle Daten werden zentral gespeichert und stehen für Auswertungen, Planung und Abrechnung jederzeit zur Verfügung.
Durch die einfache Bedienung und die flexible Konfiguration lässt sich ClickTime in Unternehmen jeder Grösse einsetzen.
Time tracking is mandatory in Switzerland
Zeiterfassung ist in der Schweiz gesetzlich vorgeschrieben – aber nicht für alle gleich. Erfahren Sie, wann die Pflicht gilt, welche Ausnahmen bestehen und wie Sie die Anforderungen effizient und rechtssicher umsetzen.
Time recording functions: Time Recording
Time recording models
The time recording models reflect the diversity of employment contracts in the company. These can be different weekly working hours, recording options, flexitime arrangements, break arrangements, etc. Each employee thus has his or her own individual work specifications and controls for his or her time recording for work and absences.
Holidays
The system calculates the employees' holiday/vacation credit according to their employment. Therefore, ClickTime knows multiple calculation methods, which differ according to function, age or seniority. Fortunately, ClickTime does this automatically and also takes into account changes in employment and entries and exits.
Flexible categories of time recording
For time recording of work and absences, additional recording types are used to map company-specific structures. This increases the significance of the hours recorded in the company. These include additional categories such as night shift, Sunday work, home office, driving time, on-call duty, short-time work, vocational school, etc.
Public Holidays
Our public holiday calendars include all central time credits for official or local public holidays, shortened working days, carnival days or other granted days off. This reduces the daily target time accordingly.
Breaks
The regulation of breaks is solved differently in every company. ClickTime can automatically store fixed breaks or check minimum breaks within the framework of rules depending on working hours.
Time balances
The most commonly used holiday, flexitime or overtime balances are calculated for the time balances. In addition, other balances can also be calculated and managed, such as training balances, annual overtime, days brought forward, anniversary leave days, etc.
Approval processes
Planned absences can be approved in advance by the supervisor with a request, such as holidays, and all recorded hours are approved at the end of the month. For this purpose, the supervisor receives a comprehensive insight into the hours of his team in order to carry out the necessary checks.
Permissions
Every employee in the system sees exactly what he or she is allowed to see and what his or her roles in the system allow. For this reason, each person is given one or more roles and, if necessary, additional authorisations to carry out his or her function and work.
Administration Group of Companies
Of course, the time recording of work and absences can also be mapped by several companies in one system. These are either mapped as separate clients or can be managed as business areas. The flexibility of the system guarantees the mapping of company-specific peculiarities and handling of time recording.
Cost centre
For cost allocations, the cost centre option is suitable to enable a simple allocation of hours and to evaluate them. These can also be transferred to the payroll system within the framework of interfaces. Cost centres are also used with projects to allocate costs.projects in order to
Catch-up days
Make-up time is a popular instrument to compensate for Christmas days off or bridges during public holidays. Different approaches are used, such as generally increasing weekly working hours or extending working days.
Documents
Our document function enables the provision of information to employees. These are, for example, technical instructions for ClickTime, personnel regulations, internal time specifications, etc. In addition, medical certificates for absences can also be uploaded if required.
Start tracking your work hours today
Implementing a digital time-tracking system doesn't have to be complicated.
With ClickTime, you can get started quickly and easily—and immediately benefit from greater transparency and more efficient processes.
Try ClickTime risk-free or schedule a personalized consultation.
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